RULES & REGULATIONS FOR ENROLMENT

These are the Rules and Regulations for Enrolment at MINDLABS ACADEMY.

  1. 1. FEES

1.01    APPLICATION FEE

This is payable on application to join the Academy. This fee is strictly non-transferable and non-refundable.

1.02    REGISTRATION FEE

This is payable upon enrolment and is non-transferable and non-refundable except where the School is unable to offer a registered student a confirmed place.

1.03    TUITION FEES

1.03.01         Tuition fees for new students are payable on enrolment.

1.03.02         Tuition fees are strictly non-transferable and non-refundable.

1.03.03         Payment of tuition fees for existing students must be made ONE Calendar Month BEFORE the commencement of each academic term.

1.03.04         A five percent (5%) surcharge will be imposed on all late payments.

1.03.05         Any returning student who has not paid his/her full fees plus late surcharge within 7 days after the start of the academic term will not be allowed to attend classes or any other academic activities until the outstanding amount has been paid in full.

1.03.06         New students will not be allowed to attend classes or any other academic activities until full fees are paid.

1.03.07         If the fees or any part of the fees including the 5% surcharge on late payments for any student have not been paid after 7 days from the due date as per sub-section 1.03.03 then the Academy reserves the right to terminate the student’s enrolment and offer the place to another.

1.03.08         The off-setting, pro-rating and/or part-payment of fees is strictly not allowed.

 

1.04    REFUNDABLE DEPOSIT

1.04.01         This deposit is strictly non-transferable and payable in full on admission of a student to the Academy. The deposit must further be maintained at its full amount two weeks before the commencement of each academic term.

1.04.02         In the event that a student at any time is terminated or withdraws from the Academy after having enrolled but before having made payment of the required Tuition Fees, then the deposit shall be completely forfeited to the Academy and the student and/or his/her parents shall have no claim to any refund.

1.04.03         If the deposit is not maintained at its full amount in accordance with section 1.04.01 then the student concerned shall not be allowed to attend classes or any other Academy activities until the deposit is restored to its full amount regardless of whether all other fees have been paid.

1.04.04         If sufficient notice of discontinuation of studies at the School is given, then the deposit will be refunded after all deductions of outstanding bill (if any) have been made.

1.04.05         A student may discontinue his/her studies at the School by giving a written notice of one complete academic term. For notice to be effective, fees for the said term must have been paid in full. Such notice is to be handed in personally or delivered by AR Registered Post to the Administration Office. An acknowledgement of receipt will then be issued.

1.04.06         The Academy is not considered to have received such a notice of discontinuation of studies if the same is not submitted by hand or AR Registered Post to the Administration Office.

1.04.07         The deposit will be completely forfeited to the School if insufficient notice of discontinuation is given, if the full amount of tuition fees due remains unpaid after 14 days from the start of the academic term or if a student is expelled on disciplinary grounds.

1.04.08         Parents/guardians are required to surrender their original deposit receipts to the Academy before the deposits can be refunded.

1.04.09         All withdrawal are subject to an administrative charge of RM100 per student.

 

1.05    MODE OF PAYMENT – BY CHEQUE, BANK DRAFT OR CREDIT CARD

1.05.01         Cheques are to be made payable to MINDLABS EDUCATION SDN BHD (CO NO 1163657-A). All payments MUST be made at the Administration Office which opens Monday to Friday from 8.00am to 5.00pm. The Administration Office is closed for lunch from 1.00pm to 2.00pm and closed on Saturdays, Sundays and public holidays.

1.05.02         Out-station cheques will not be accepted without the relevant commission charges included and cleared on or before the due date.

1.05.03         Cheque payments by mail must be sent by AR Registered Post. The School does not accept responsibility for postal delays or losses and will impose the 5% surcharge on all payment received after the due date.

1.05.04         All returned and/or dishonoured cheques will be subjected to a five percent (5%) service charge (in addition to the 5% surcharge if payment is received late).

 

1.06    MODE OF PAYMENT – CASH

1.06.01         Cash payment MUST be made at the Administration Office during the office hours indicated in sub-section 1.05.01.

  1. MEALS AT PREMISE

2.01             Breakfast and Lunch is optional and is provided by the Academy.

2.02             Cash transactions are prohibited at the premise except for the purchase of soft drinks and other snack items before and after academic hours that are approved by the Academy.

2.03             Students who wish to eat home cooked food during meal times must do so in the Academy using cutlery and crockery brought from home.

2.05             Parents/guardians are strictly prohibited from bringing in food for students at any time of the day. Students wishing to consume home-cooked food are required to bring their meals with them at the start of the school day in clearly labeled containers along with cutlery as required to be stored in the staff room and collected at meal times by the students themselves.

2.06             All food brought onto the premise should be appropriate and generally selected with respect to the sensitivities of the community at large.

  1. TRANSPORT

3.01             The Academy will introduce parents to bus operators licensed by the School to transport pupils. Arrangements to hire their services should be made by parents themselves.

3.02             The Academy will not be responsible for any student left behind by the bus operators due to the student’s own negligence or otherwise.

3.03             The Academy, its management and its holding and its holding company shall not be liable for any accident, damage to property, injury or death resulting from the acts, negligent or otherwise, of any bus operator or third party outside the School compound.

3.04             The Academy shall be liable strictly only up to the limit of its accident insurance cover for any willful or negligent acts by any licensed bus operator or its employees and agents resulting in accident, damage to property, injury or death which occur in the Academy compound.

 

  1. PARKING

4.01           Parking space is limited and parents/guardians are required to follow guidelines issued in circulars from time to time and directions from academic staff.

4.02           Parents and visitors parking in or around the Academy compound park at their own risk.

4.05           Parents or other visitors who park in a place or manner that obstructs the free movement of other traffic or in a place reserved for staff, bus operators or other services will be liable to clamping.

 

  1. DISCIPLINE

5.01           The Academy reserves the right to take whatever necessary disciplinary action it deems appropriate against any student who breaches the disciplinary rules and regulations set out in the Academy as applied to the Junior Academy.

5.02           Disciplinary action for offences may include community services, caring, suspension from School and/or expulsion.

5.03           The Academy reserves the right to decide what are deemed to be breaches of the rules, to amend, add or delete offences on the list of offences and to take whatever disciplinary action it sees fit against students for offences that are not covered by the rules but warrant disciplinary action.

5.04           Clarification of the breaches of discipline can be obtained by referring to the Rules & Regulations which can be obtained at the administration office counter or by appointment with the Principal.

5.05           Students whose parents do not consent to any punishment to breach of the rules will be liable to termination of enrolment without compensation of refund of deposit or tuition fees.

 

  1. PROMOTION OF STUDENTS

6.01           If a student’s academic performance is, in the opinion of the Academy, unsatisfactory, the Academy reserves the right to deny the student promotion to a higher Year/Standard /Form for the next academic year.

6.02           Students are expected to score an average of 50% for all subjects before promotion can be granted. The Academy reserves the right to raise or lower this average.

6.03           Students who are absent for more than 5% of the number of days in the academic year without valid reason may be denied promotion at the discretion of the Academy.

6.04           Students who withdraw from the Academy because they have not been promoted shall still be bound by the rules and regulations relating to refundable deposits and sufficient notice of termination of students.

 

  1. LIMITIED LIABILITY & INSURANCE

7.01           The Academy holds insurance policies for accidents occurring on the School premises. However, parents/guardians are advised to take out their own comprehensive insurance cover for their children.

7.02           The Academy, its management and its holding company shall not be liable for any accident, damage to property, injury or death resulting from an act of God, unforeseeable circumstances and/ or the acts, negligent or otherwise, of a third party within the School’s compound or the near vicinity.

7.03           The Academy shall be liable strictly only up to the limit of its accident insurance cover for any willful or negligent acts by its employment and agents resulting in accident, damage to property, injury or death.

7.04           In signing their acceptance of the contents of these Rules and Regulations for Enrolment, parents/guardians hereby expressly and fully indemnify the Academy and its holding company against any accident, damage to property, injury or death resulting from their own willful or negligent act or that of their children/ ward or guests.

 

  1. CHANGE OF ADDRESS

8.01           Parents/guardians are required to inform the Academy immediately in writing whenever there is a change in their mailing address. If the School is not notified of a change in address, then it will not be held responsible for any correspondence that fails to reach parents/guardians.

 

  1. CONDUCT OF STUDENTS & PARENTS / GUARDIANS

9.01           In the interests of setting a good example to students, the Academy requests that parents, guardians and relatives or students conduct themselves in a reasonable and courteous manner at all times when on the premises.
9.02           The Academy reserves the right to request parents, guardians or students’ relatives to leave School premises immediately if it is found that they are not or have not acted in such a manner as described in sub-section 9.01.

9.03           Parents, guardians or relatives of students whether outside or within the premises are prohibited from engaging in any acts that are detrimental to the reputation of the Academy or affect to any degree the normal operations of the School.

9.04            The Academy reserves the right to deem what acts are detrimental to its reputation or affect its normal operations, but such acts may include:-

  1. Acting in a manner that may endanger the safety or students, staff and other persons within the premises.

 

  1. Causing nuisance of any sort that may disrupt the ordinary running and business of the Academy.

 

  • Doing any business, distributing leaflets, fliers or material of any sort, soliciting signatures, canvassing votes or collecting funds for any purpose whatsoever without first obtaining official approval from the Academy.

 

  1. Printing or causing to be printed any images or written material, whether by traditional print media, internet, sms, mms or any other electronic means, that sullies the good name of the Academy and/ or is in any way defamatory of the School, its management or staff or other students.
  2. Sub-section 9.04 (iv) shall also strictly apply to students, and where it is reasonable to suppose that such students have instigated others not directly connected to the Academy to do such acts, then these students shall be held liable as if they had done the acts themselves.

9.05             The Academy further reserves the right to request parents, guardians, relatives or associates of students to leave the premises immediately if it is found that such persons are acting or have acted in a manner detrimental to the Academy’s reputation or affecting normal operations.

9.06             Such persons as have been requested to leave the premises, and who fail to do so, shall be deemed to be trespassing and the Academy reserves the right to take any action against such persons as permitted by law.

9.07             The Academy further reserves the right to terminate the studies of students who themselves or whose parents, guardians, relatives or associates continue to engage in the activities described in sub-section 9.04 after receiving written warning from the School to stop such activities.

9.08             Students who have their students terminated under sub-section 9.07 shall not be entitled to a refund of their tuition fees or security deposit.

 

  1. BREACH OF RULES AND REGULATIONS

10.01           The Academy absolutely reserves the right to terminate the enrolment of students who themselves or whose parents/guardians are in breach of these rules and regulations without refund of deposits, tuition fees or compensation.

 

  1. CHANGES TO RULES AND REGULATIONS

11.01           The Academy absolutely reserves the right to delete, alter, and amend any of the rules and regulations stated here or to make new rules and regulations without notice.

11.02           Any alterations or additions to these rules and regulations shall be immediately binding on parents/guardians and students on being circulated to the same.

11.03           Any changes to these rules and regulations shall be considered to have been circulated to all parents by a copy of the revised Rules and Regulations For Enrolment being posted on any of the notice boards in and around the ground floor public areas of the Academy compound.